How to Get the Most Out of Zoom

Zoom is a cloud-based video conferencing tool that enables you to host group meetings or individual phone calls with staffers from any location worldwide. The intuitive app includes features designed specifically to assist remote teams.

Zoom can be used with browser, desktop app and mobile phone platforms alike. In addition, Zoom features new tools designed to protect user privacy – including reporting abusive behavior – for an optimal experience.

Video conferencing

Zoom is an online video conferencing tool that makes connecting with coworkers from any location simple. With its user-friendly interface and robust collaboration features, Zoom makes meetings effortless for users. But as with any communication tool, Zoom does have its drawbacks; for instance, the free version limits meetings to 40 minutes in length and doesn’t permit recording calls; to get the most from this experience select a plan tailored specifically to your needs and budget.

To use Zoom, either download its app or visit its website and use “Join a Meeting,” whereby your name and password will be required to sign in as you join meetings. In addition, muting your microphone may reduce background noise during calls if there’s interference during them – for frequent users consider setting meeting preferences to automatically muffle your mic every time you join sessions!

Zoom may be easy to use, but some issues have significantly undermined its popularity. Hackers frequently break into meetings via Zoom; hackers crashing so often that it has its own term: “zoombombing.” Additionally, regular security updates do not always address all potential concerns.

To share your screen with another Zoom participant, use the Share Screen option in the meeting window. From there you can choose whether or not to share all or a portion of your computer screen – or only specific program windows or folders – then use hotkeys and keyboard shortcuts to control Zoom meetings; use annotating tools such as text boxes, arrows and shapes on shared participants’ shared screens as annotating tools or use your phone’s whiteboard feature with its whiteboard feature to write with your finger!


Zoom has been hard at work addressing concerns over its meeting features and privacy after an uproar in 2020 surrounding unwanted guests known as “Zoombombers.” Their latest update provides hosts with a security tab that enables end-to-end encryption for both public and private chats during meetings; hosts can also block users from certain countries or regions by setting filters; in addition, reports can now be filed directly to Zoom which could lead to them being removed from a meeting and possibly blocked for good.

Despite these reservations, many organizations continue to utilize Zoom for meetings. Its features help keep meetings productive – video conferencing, screen sharing and group chat are just a few. Zoom can be accessed either through its native app for iOS and Android devices or directly via web browser; additionally it supports voice calls as well as file sharing with support for file folders as well as whiteboard and virtual room features.

To join a Zoom call, either click the meeting link provided in your email invitation or use the Zoom application on your phone or tablet. If you are not signed in yet, enter a display name and select whether to connect audio and video. Zoom also offers a web portal where users can set custom registration questions as well as customize which fields appear when attendees log in.

Zoom allows you to share either your entire screen, an individual app, whiteboards and basic drawing tools, documents and images and choose who can see them; you can even permit viewers to download files for editing purposes if you so choose. It even enables physical projectors to be connected directly to computers for presentations – an invaluable feature!


Zoom is an indispensable collaboration tool that allows you to share your screen live with colleagues in real-time, make collaborative notes more easily, highlight important moments during calls using annotations and share these highlights within your team or on popular social media platforms such as Twitter or Slack.

No matter where your work takes you, Zoom makes meetings more engaging and productive for all attendees – be they working from home or the office. In addition to video conferencing capabilities, its whiteboard feature makes remote collaboration possible with coworkers collaborating remotely – creating many avenues of collaboration within businesses of all sizes.

One of the great features of Zoom is its ability to share your entire mobile screen. This feature is especially handy when showing an app or something from your phone, like photos. Another interesting aspect is Gong integration; with this service you can track meeting performance as well as follow up with leads after webinars.

Zoom’s integration with Slack transforms your meeting experience into channels and direct messages, perfect for teams using Slack as their main communications channel. In addition, Zoom calls can also be linked with project management tools like Trello or Asana so no meeting note goes unnoticed.

Screen sharing

Screen sharing can be a valuable collaboration tool in Zoom meetings. By sharing your computer screen in real-time during a video conference with others, screen sharing offers you a way to show off work or guide students through complex workflows – not to mention making presentations and webinars easier! However, some caution must be exercised prior to using this feature.

Zoom meetings offer several tools that allow participants to share their computer screens, from individual windows or the entire desktop, with other attendees in real-time. You can use the green aEURShare ScreenaEUR(tm) icon on the meeting toolbar for this, while using green aEURShare ContentaEUR(tm) buttons are available for sharing videos, presentations or files of various kinds.

As the host, you have the power to allow other participants to share their screens during your Zoom sessions. You can make these changes during a meeting session by altering meeting options within meeting controls; any temporary adjustments made will only apply during that meeting session; for more permanent solutions please adjust Zoom settings through the web portal.

If you are participating in a Zoom meeting but cannot locate the screen sharing option in the meeting controls, this feature may have been disabled for your account. In order to activate it, reach out to your Zoom account admin. Alternatively, utilize Zoom Chat, an integrated business messaging solution available with all accounts which provides a robust alternative to Slack and Google Hangouts.


Whenever using Zoom for conference calls, it’s essential that your audio remains clear and free from background noise. To accomplish this, utilize its built-in background noise suppression features or purchase an external solution like Krisp, an adjustable microphone with exceptional noise cancellation which works seamlessly across most apps that use mics such as Zoom.

Zoom can be an indispensable resource for video and audio conferencing, webinars, whiteboarding, and more. Here are some helpful hints and techniques for getting the most out of Zoom; learn about setting up and using its privacy settings as well as other key features designed to keep meetings secure.

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