How to Use Microsoft Visio

Have you been admiring Microsoft Visio on your desktop computer but have no idea how to use it yet? The program can help streamline processes and improve interdepartmental communication while helping to enhance efficiency.

Select a template appropriate to the chart type you would like to make and add shapes or symbols using drag-and-drop. Text can also be added if necessary.


Flowcharts are an invaluable way of explaining a process or series of steps. Not only can they keep track of the order in which tasks are completed, but they can also flag potential issues. You can create flowcharts in Microsoft Visio using templates available online – simply drag and connect shapes to form your chart before adding text labels and formatting options as necessary.

Microsoft Visio provides an easy and efficient method for creating flowcharts: use pre-designed templates. This will save time while providing you with an idea of the finished product. There is an abundance of shapes and styles to choose from so you can find one suitable for your project quickly. You can even personalize its layout and color scheme.

As soon as you select a shape, a small arrow will appear to represent its connector points – typically all four sides. When hovering your mouse cursor over this arrow, a miniature toolbar will pop-up displaying available categories of shapes; if the one you need doesn’t appear there just click “More” then select “Other”. Changing arrow styles also helps personalize diagrams to your needs.

Insert a blank line between two shapes to form an empty connection point. To add text, select any shape or connector and click Home>Text Block before choosing different font options and sizes from within your word processor.

Once your shapes have been laid out and connected with arrows, use the “Save” button to save your diagram as a file. By default, Visio saves drawings by default with names like “Drawing1, 2 & 3.” However, you may choose something more descriptive instead if desired. Once saved, this file can be opened later for editing purposes as needed.

Organizational charts

Organizational charts are an effective way of visualizing relationships among your employees and titles in your company, such as restructuring teams or planning an upcoming hiring initiative. Microsoft Visio includes an inbuilt feature called the Organization Chart Wizard which makes this task much simpler.

Start Visio by clicking on the Flowchart Template icon from its Start Page, which will lead you to its main interface which looks similar to Microsoft Word or other Office apps. After becoming acquainted with Visio’s various tools and functions, create your first diagram!

When ready to create an organizational chart, click the File tab and choose New from the drop-down list of diagrams. From there you can choose Organization Chart in either Metric Units or US Units units before opening up the Organization Chart Wizard – when asked, tick “Information Already Stored in File or Database” before following its instructions.

Next, navigate to your data file with information you wish to import into your org chart and click next. Be aware of its file type and its location within your drive before selecting its columns that contain pertinent details for inclusion into your org chart. Typically these fields would include Name and Reports To as well as unique identifiers and Master Shape fields.

Once your org chart is complete, you can manipulate its shapes to represent virtual team structures. Add dotted-line connectors to demonstrate reporting hierarchies and connect employee shapes among themselves; or use a Team Frame shape to highlight groups of related people.

Visio makes it easy to share your org chart with other users of a shared computer by selecting Share Chart in the File tab and clicking Save Chart, opening a browser window that lets users access it over the internet. Or save your chart directly onto your local computer with Save Chart.

Network diagrams

Network diagrams provide an excellent way of visualizing how a computer network is linked, as well as its components’ relationships. Network diagrams also come in handy for pinpointing potential issues with your network, making this form of illustration highly versatile and suitable for creating detailed or simple network maps. To create one using Visio, first select the Network Diagram template before clicking Add shapes button to start dragging shapes onto drawing page.

Once you have added all the shapes needed, you can begin arranging your diagram. Be sure to place similar physical or logical shapes next to one another; add connections by dragging lines from Visio’s Connectors stencil onto your drawing page; once complete, save and share. By default Visio automatically saves as “Drawing1,” “Drawing2,” or “Drawing3,” but this name can be altered – print or share your drawing with others!

There are various versions of Microsoft Visio available, each offering its own set of features. For instance, the professional edition offers more extensive stencils and templates than its standard edition and provides extra storage in OneDrive or cloud services such as Box. If you are searching for more economical solutions, purchasing Visio as part of Office 365 could be the answer.

EdrawMax is a convenient free online tool designed to make network diagrams quick and simple. This user-friendly software works on any platform and is even accessible remotely through web browser. EdrawMax will help you quickly design professional-looking diagrams in minutes!

Furthermore, this software features numerous advanced features for network designers. These features include an assortment of shapes, templates and colors to select from; drag-and-drop capabilities onto canvas pages for easier design; text entry; search box with quick symbol retrieval capability; you can even use this software to create UML diagrams, which use symbols as representations of system objects.


Visio maps provide visual representations of information to organize complex processes. They’re great tools for communicating ideas and increasing work efficiency; plus they can identify any potential issues within a project while brainstorming solutions to those potential issues. Creating Visio maps is straightforward: simply define your goal for any process or goal-driven step and list each step along its journey to completion, followed by drawing out each process step in shape form to help your team better comprehend it and identify potential solutions that might work better.

Microsoft Visio has become an indispensable diagramming software solution for IT project managers. Offering customizable templates tailored specifically to a business, and an intuitive interface, Visio also offers various features enabling users to make complex charts, including Gantt charts. Furthermore, this highly adaptable and versatile program can create maps of any kind.

Edraw Mindd is another popular alternative to Microsoft Visio, providing users with various templates and features for mind mapping. Furthermore, this software features different drawing modes so you can draw your map in different formats; additionally you can also add icons or images directly onto the map itself.

IT project managers rely on software not only for IT project management purposes, but also by marketing and development departments. A product plan mind map is an indispensable resource for development teams as it helps organize information visually while encouraging imaginative brainstorming sessions and communicating their thoughts to other team members.

If you want to create a map in Visio, begin by opening the application and choosing “File.” From the drop-down menu, choose “New” and select the type of diagram you would like to create. Once you’ve chosen an appropriate template click on “Mind Mapping”; from its options select a topic before beginning to fill out your map – once complete save and use as reference material on future projects!

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