The Advantages of Microsoft SharePoint

Microsoft SharePoint

Microsoft SharePoint offers team members the freedom to work and collaborate remotely from their laptops, making it an excellent solution.

Cloud intranets enable you to securely store and organize documents, lists, blogs, and other collaborative informational sites in an effort to foster collaboration and manage workflows effectively.

Easy to use

SharePoint is an effective tool for organizing and storing information securely. It enables you to share, access, edit and share this data from any device; provides a central repository for documents, emails messages and other content; can be used for business process management (BPM), collaboration, enterprise content management (ECM) and business intelligence applications – among many others.

As part of Microsoft Office Suite, SharePoint Online can be deployed both onsite and in the cloud for use by companies to meet their unique business requirements such as workflow automation and integration with other applications. Furthermore, it supports various mobile devices and browsers for optimal use while being customized for your organization by adding web parts, templates and apps that may meet its individual requirements.

SharePoint uses databases, web servers, and application management tools to operate efficiently, necessitating expert installation, administration, and troubleshooting expertise for installation, administration, and troubleshooting purposes. In particular, SharePoint relies heavily on Windows, SQL server and Internet Information Services (IIS) functioning efficiently and without glitches – any glitches could lead to portal failure or an offline site.

Another feature of the software is its advanced capacity for controlling permissions. Companies can limit which users are granted access to particular sites, lists and libraries as well as viewing or editing files – this feature is particularly important as the platform is utilized by multiple individuals from around the globe and must meet each organization’s security requirements.

Content and collaboration requirements vary significantly for every business, depending on its size, industry and regulatory environment. While some require complex systems supporting multiple functions simultaneously, others prefer simpler solutions for document storage and collaboration – Microsoft SharePoint being one of the more popular document management and collaborative platforms available but there are other cloud-based document collaboration platforms like Box, Dropbox and Aurea Jive as alternatives for cloud document collaboration.

The latest version of SharePoint includes many features designed to assist employees in working more efficiently. Its search functionality enables users to easily locate documents by searching keywords, filenames or metadata; furthermore, the app enables you to organize documents and files in flat structures instead of hierarchies – this makes finding what you’re searching for easier and saves time – while coauthoring encrypted or information rights managed files is also made easy with its automatic synchronization feature.


Microsoft SharePoint is a document management system that makes it easy to organize, store and access your files from anywhere in the world. Scalable and customizable features make SharePoint an invaluable asset to businesses that need to store large volumes of information. Furthermore, its collaborative nature enables multiple collaborators to work simultaneously – saving valuable time searching for files you need while freeing you to focus on tasks instead of searching. Various productivity enhancing features exist within SharePoint such as real-time co-authoring as well as accessing previous versions of documents if needed.

SharePoint’s scalability makes it an excellent solution for businesses with numerous departments or offices, from their user-friendly interface and seamless integration with Microsoft tools such as OneDrive, Teams, Flow and Delve to its no-code/low-code development capabilities and third-party integrations. Furthermore, its no-code/low-code development capabilities give your business more freedom when building custom apps and workflows.

SharePoint can help your company or freelance clients manage all creative work efficiently in one central hub – be it app codes, graphic designs, audio/video clips/files/invoices etc. In this way, teams working on projects together without fear of intellectual property theft can work efficiently without being compromised by intellectual property theft; and using its security features you can control who sees what data.

SharePoint has been around for 19 years and remains the world’s go-to collaboration solution. Recently, however, its usage has seen dramatic changes as more modern features such as mobile responsiveness have been implemented as well as greater integration between other Office 365 services such as Microsoft Flow and Teams; desktop computers now make for easier navigation!

SharePoint can be deployed both on-premises and in the cloud depending on your requirements, with on-premises deployment requiring servers, architecture and infrastructure maintenance while subscription-based cloud options offer subscription pricing that allows scaling up or down as necessary. With its flexible scalability capabilities and flexible enough architecture to adapt to changing business requirements and budgets, Microsoft SharePoint can save your business money while offering flexibility as it adapts to changing budget requirements and business priorities.


SharePoint offers multiple layers of security to protect your data from cyber threats. Beyond the built-in features, third-party tools can further strengthen platform security. Such tools help monitor changes to services, hardware, virtual equipment and alert you of potential threats as they emerge; furthermore they may generate reports to assist in the identification of risk factors and vulnerabilities in your environment.

One effective method for protecting data is using two-factor authentication when accessing SharePoint sites from personal devices. This will prevent unauthorised access and reduce phishing attempts, while locking personal devices will prevent hackers from hijacking them and downloading sensitive information.

For optimal SharePoint security, the least privilege principle must be upheld. When setting permission levels at site group level rather than individual user level, this makes it simpler to reprovision, deprovision and maintain consistent levels of permissions.

Secure SharePoint by configuring your network correctly, including firewall settings, proxy server settings and network capacity support. In addition, use an identity management system to control access to SharePoint; ensure all employees understand and follow corporate policies; this will keep your organization safe from insider threats.

SharePoint includes a virus detection feature which scans all content within a site; however, this should not serve as a replacement for installing anti-virus software offline and on any personal devices used for work-related activities, particularly mobile ones.

Last, SharePoint must remain up-to-date with all patches and updates to fend off cyber attacks and safeguard its data. Training staff on how to recognize common phishing schemes could also prove invaluable in protecting you against risk.

Microsoft takes security very seriously and invests over $1 billion each year into cloud security – this makes Microsoft OneDrive one of the safest intranet solutions on the market.


SharePoint is a flexible platform, enabling various customizations. However, too many modifications could cause performance issues or cause incompatibilities with future updates if deployed to production environments. Therefore, before deploying customizations in production environments it’s wise to test all customizations thoroughly and consider outsourcing custom development work to a team experienced with SharePoint and related technologies (Flow/Power Automate), as this will reduce training and maintenance costs associated with maintaining an in-house team.

Customizing SharePoint allows businesses to craft an immersive user experience for both employees and customers, and align internal systems with the brand identity of their business. It is particularly beneficial for small- and mid-sized enterprises (SMEs). Unfortunately, customizing SharePoint can be complex and time consuming; working with an experienced designer is recommended to streamline this process.

Customizations can encompass an array of elements, from branding and navigation to content and search tools. Companies can add or remove links on the left-hand side of a website menu, build a navigation tool and make adjustments to hub sites, communication sites, team sites or search tools as needed to ensure users find what they are searching for easily.

Customizing SharePoint can be an excellent way to boost employee productivity and enhance user experience, as well as streamline processes and increase collaboration. SharePoint can even help meet compliance standards governing financial services or medical centers. SharePoint provides an effective means of managing patient information on both an intranet and cloud system, with compliance rules being strictly observed as any breaches could incur penalties. Understanding SharePoint is also essential to unlocking its full potential for your business. A good starting point should be identifying your goals and required features of your site; once this has been accomplished, select from various customization options in SharePoint such as customizing pages, lists, or libraries to achieve this end.

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