Using PDF Annotator to Streamline Content Review

PDF Annotator

PDF annotation tools can bring immense value to teams whether working remotely or locally. They simplify content review while adding clarity and consistency to the process.

Free PDF annotators provide basic markup tools, but paid ones provide more specialized ones to suit all your marking needs – from highlight, underline, strikethrough and squirrely lines to text boxes, typewriters, stamps, stickers and signatures.

Pencil & Eraser

PDF Annotator’s annotation and drawing markup tools make it easy to visually communicate ideas or provide feedback in PDF documents. Simply draw free-form lines or shapes and type into their associated pop-up notes with ease; or use Sticky Note for instantaneous messages that remain on top of documents while being edited.

Highlighting text and areas has never been simpler with our dedicated highlighter tool! Choose between standard colors or custom hues to quickly highlight texts or areas in your PDF file, while our eraser lets you easily remove highlighted texts or drawings, even changing their thickness as desired.

The Pencil tool makes drawing freehand on PDF documents possible with its wide array of customization options that include pencil color, opacity and thickness choices for you to select before starting to draw.

Pencil tool offers additional convenience with its built-in eraser that works like a real eraser and works best for erasing annotations or strokes created using Pen or Marker tools. There are two erasing modes – Whole Annotation/Stroke or Split Strokes, of which the latter mode more realistically emulates drawing with real pencil on PDF document.

Pencil’s annotation tools make any task easy – from leaving text comments and marking important parts of papers, indicating sequence of actions within instructions, and more! In addition, special alignment tools provide neat layouts and make for clean documents.

Strikethrough & Underline

At times, it may be necessary to highlight, underline or strikeout text within a PDF file in order to draw attention to important parts for further reference and improve readability. These annotation tools may seem complicated for those unfamiliar with them; fortunately there are programs available which make using such features simple in a PDF document.

These programs allow users to easily highlight, underline and strikeout PDF texts in various colors and styles, add notes, stamps, stickers and different shapes, plus save time when compared with emailing replies back and forth. Compatible with multiple operating systems as well as mobile devices. Easy to use! These programs save both time and effort when compared with email replies back and forth.

Are you in search of a powerful yet free PDF annotator? Try PDFelement Pro! This program boasts an impressive range of features compatible with both Windows and Mac OS, such as editing, annotating, converting, OCRing and secure PDFs – not forgetting its drag-and-drop function and multi-touch input support! Additionally it works seamlessly with cloud storage services to automatically synchronize data across devices.

Use a PDF annotator as an effective means of sharing comments on documents with teammates and can eliminate lengthy email chains during proofing processes. Furthermore, PDF annotators allow team members to collaborate more easily on projects while also helping track project progress, ensure everyone has access to the most recent version of a file, meet deadlines quickly and ensure timely feedback delivery.


At collaborative projects, it can be useful to highlight and comment on specific parts of a PDF document. You can do this using the Marker tool. It offers multiple color options so you can mark up text and images. Furthermore, shapes like arrows, circles, squares and rectangles can also be created; draw freehand and zoom can help enlarge or reduce PDF documents accordingly.

All annotations saved into an original PDF remain accessible from any PDF reader application that supports its format, making it simple and accessible for sharing and collaboration among colleagues or clients who don’t share annotating software. You can quickly locate an annotation using either its sidebar or search function; additionally you can lock or unlock an annotation so it cannot be moved, resized, changed or deleted accidentally.

Collaborating on large documents can be time consuming when trying to locate specific annotations. Therefore, having a table of contents would be useful in quickly accessing needed comments; some annotation tools offer this feature which can save both time and effort over time.

Some of the top PDF annotation tools allow you to link comments directly to web URLs, specific locations within a document or even external files – this feature is particularly beneficial when working asynchronously and can improve productivity.

Text Box

Text Box annotation tool is another helpful PDF annotation feature. Users can utilize it to add a note with any desired text that will then appear on page and can be moved around freely to position where desired on document page; additionally, its transparency enables it to blend in seamlessly with images on page.

Utilizing this tool is straightforward, as all that’s required to use it is selecting the text box icon from the graphical toolbar and clicking on an area of a PDF document where desired. After entering text into the box and pressing enter, your text will be placed onto the PDF and can even be moved around by dragging around your screen if necessary. Likewise, its size can also be customized so it fits appropriately within any space available on a document.

Text boxes offer one useful feature – editing their style properties such as font, color, and alignment settings. Doing this helps make text more uniform and readable – especially useful for long texts with multiple words or short sentences.

One of the main purposes of PDF annotation is providing feedback on specific aspects of a larger project, such as when making presentations. Receiving feedback from colleagues allows creators of presentations to easily see suggested changes and integrate them into their final versions.

PDF annotation allows for clear, organized feedback – saving both time and effort, while increasing product quality.


PDF annotation software is often employed during the workflow process of reviewing and approving digital documents, from highlighting errors to suggesting revisions or adding comments for others to review. Unfortunately, however, the process can become cumbersome and time consuming if different reviewers submit feedback in different forms (text box, sticky note or comment) or multiple people suggest similar changes multiple times. PDF annotator tools like Filestage help streamline this process by collecting feedback in one central platform that displays it for all participants involved.

PDF annotator software can also help document readers understand and navigate text more easily by adding basic illustrations such as arrows or lines to documents. This aided in better comprehending specific sections of a text as well as creating small schematic drawings. Some annotator programs even feature photo editors to allow users to add photos and logos directly into documents while other programs can even pixelate sensitive areas in images that have been added into documents, including faces, license plates or any other sensitive details that have been uploaded into it.

Not only do some PDF annotator software programs include annotation tools, but some also come equipped with a notepad to allow typing or handwriting comments directly onto a document being reviewed by multiple people – an especially handy feature when reviewing with many reviewers! Some programs even provide options for grouping and locking annotations to keep them together or prevent unintended movements or deletions of annotations, while other helpful features allow selecting part of a page, zooming in/out, printing out documents from within the annotator program itself!

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